How to compress WPS presentation files for free

In modern work and learning, presentation files (such as PowerPoint) have become a common tool for communication and presentation. Whether preparing a business proposal for a company presentation or an academic report for a classroom presentation, WPS presentations help us create rich and diverse content. However, as presentations increase in multimedia content such as images, videos, and audio, file sizes can swell dramatically, leading to slow file transfers, insufficient storage space, and even compatibility issues across devices.

To address this issue, WPS官网 provides a simple and effective tool— file compression . This feature allows you to effectively reduce the file size of your presentation while maintaining the integrity and quality of the content. Next, we’ll explain how to use WPS’s file compression feature to quickly compress presentation files, increasing transfer speeds and saving storage space.

Why do I need to compress my presentation files?

Presentation files typically contain a variety of elements, including images, audio and video files, animations, and transitions. While these elements enhance the presentation’s expressiveness, they often also lead to bloated file sizes. For example, embedded high-definition images or videos can take up significant space, making the file bulky and hindering file loading and transmission efficiency. Especially on mobile devices, excessively large files can lead to insufficient storage space and even impact device performance.

The benefits of compressing presentation files go beyond reducing file size. They also include:

• Improve transmission speed : After file compression, the transmission and upload speed will be greatly improved. Especially in an unstable network environment, compressed files can significantly reduce delays.
• Save storage space : Compressed files take up less storage space, which can effectively alleviate the problem of insufficient space for devices or cloud space management that need to store a large number of files.
• Keep file content : The compression operation will not affect the content and layout of the presentation, and all text, pictures and animation effects will be completely preserved.

How to compress presentation files using WPS?

Check file size

Before compressing a file, it is recommended to check the file size first so that you can intuitively understand the effect of compression. You can check the file size by following the steps below:

• Open the WPS presentation.
• Click the File tab, and then select File Info.
• In the pop-up window, you can see the file size of the current file .

By looking at the file size, we can determine whether the file really needs to be compressed, or roughly how much space can be saved after compression.

Launch the file compression tool

Next, let’s learn how to enable the file compression function of WPS presentations . WPS provides an easy-to-use file compression tool. The steps are as follows:

1. Open the WPS presentation and make sure you have loaded the file you want to compress.
2. Click the **”Tools** option in the WPS电脑版 toolbar.
3. Select “Compress File” in the pop-up menu. WPS will automatically analyze the contents of the current document and display options for compression.

Select compression method

In the file compression window, WPS provides two compression methods:

• Compress files directly : If you want to compress the original file directly, just select Compress. After compression, the file size will be significantly reduced, but the file itself will be modified.
• Back up the original file and generate a compressed file : If you don’t want to modify the original file, you can check **”Back up the original file”**. WPS will then generate a compressed version of the file, leaving the original file unchanged. This way, you can restore it to the uncompressed version at any time.

After selecting the compression method, click the “Start Compression” button. WPS will begin the file compression process. The compression process will take some time depending on the size of the file and the complexity of the content.

View compression effects

After the compression is complete, you can check the compression effect of the file by:

• Click “File Info” to view the compressed file size and compare it to the uncompressed file size. Generally, compressed files are significantly smaller, while the file contents (including text, images, audio, and video) are preserved, ensuring the integrity and quality of your presentation.
  You’ll find that compressed files not only transfer and load more smoothly, but also take up less space when stored on your phone or other device.

Notes on using WPS to compress files

Although the file compression function provided by WPS电脑版 is very convenient, there are still some things to pay attention to in actual operation:

The quality of the compressed file

WPS’s compression tool reduces file size while maintaining quality. However, some high-quality images or videos may be slightly compressed during the compression process, resulting in a loss of detail. If you require extremely high quality, you can choose to retain the original file and generate a new compressed file, allowing you to use the original version as needed.

Not suitable for excessive compression

While compressing files can save space and increase transfer speeds, over-compression can affect readability and clarity. For example, the quality of images and videos can be significantly reduced. For presentations that require high-quality content, moderate compression is recommended to avoid over-compression, which can lead to poor results.

Importance of backing up files

Before compressing files, it is best to back up the original files first, especially when dealing with important files. Although WPS provides the option of “backing up original files”, it is still necessary to develop the habit of backing up files regularly.

Easily handle document processing tasks in daily work

The file compression feature in WPS Presentations is a very useful tool, especially for users who frequently share and transfer files. Compressing files can significantly improve work efficiency. With simple operations, we can quickly reduce file size and optimize file storage and transfer methods. Furthermore, the compression process preserves the file content, ensuring the integrity of the presentation.

Mastering file compression not only allows you to efficiently manage files in WPS presentations, but also allows you to flexibly handle file transfers, storage, and other issues in a variety of scenarios. Whether it’s a business presentation, an academic report, or personal data management, WPS provides powerful file compression support, helping you more easily handle file processing tasks in your daily work.